Privacy Policy

1. Who We Are

VirtualWorks is an educational internship platform developed and provided by Emogi, with day-to-day operations and administration handled by Noivrn. Emogi holds the VirtualWorks platform and brand rights. Noivrn is a sole proprietorship registered under MSME (UDYAM-MH-26-1199183), with registered address at Survey Number 247, Lane No. 1, Kalwad Wasti, Pune, Maharashtra – 411032, India. This Privacy Policy explains how personal data is collected, used, stored, and protected through VirtualWorks.

2. Information We Collect

We collect only the information necessary to provide you with an optimal internship experience:

• Registration data: Name, email address, mobile number
• Profile data: College/University, skills (voluntarily provided)
• Internship data: Domain selection, task submissions, submission URLs
• Payment data: UPI Transaction ID (UTR) for certificate processing
• Technical data: IP address, browser type, device info (collected automatically via server logs)

3. How We Use Your Data

Your data is used for the following purposes:

• Creating and managing your internship portal account
• Generating your Offer Letter and Certificate with accurate details
• Sending essential communications about task status and certificate readiness
• Verifying your identity for certificate issuance
• Maintaining platform security and preventing fraud
• Improving platform features and user experience

4. Data Security

We take reasonable technical and organizational measures to protect user data. Sensitive data is protected using industry-standard security practices, including:

• SSL/TLS encryption for all data in transit
• Secure password hashing for login credentials
• Token-based authentication for session management
• Restricted database access with environment-level credentials

While we strive to protect your personal data, no method of transmission over the Internet or method of electronic storage is 100% secure. We cannot guarantee absolute security.

5. Data Sharing

Your data is never sold to third parties. It may be shared only with:

• Email service providers: For sending registration confirmations and task updates
• Hosting providers: For server infrastructure
• Law enforcement: Only if required by law or valid court order

We do not use any third-party analytics or advertising trackers on the platform.

6. Data Retention

We retain your data for the following periods:

• Active accounts: Data is retained for the duration of your internship and for 12 months after completion for certificate verification purposes
• Expired/Inactive accounts: Data is retained for up to 6 months, after which it may be anonymized or deleted
• Certificate records: Retained indefinitely for verification purposes (name, intern ID, domain, and completion date only)
• Payment records: Retained for 7 years as required by Indian tax and financial regulations

7. Your Rights

You have the following rights regarding your personal data:

• Right to Access: Request a copy of the data we hold about you
• Right to Correction: Request correction of inaccurate data via your profile settings or email
• Right to Deletion: Request deletion of your account and associated data (except certificate verification records)
• Right to Opt-Out: Opt out of non-essential communications at any time

To exercise these rights, email us at virtualworks4@gmail.com with your registered email and Intern ID.

8. Cookies & Tracking

VirtualWorks uses minimal cookies strictly for platform functionality:

• Authentication cookie: A token stored as a browser cookie to maintain your login session
• Session storage: Used temporarily for UI state (e.g., modal display tracking)

We do not use advertising cookies, tracking pixels, or third-party analytics cookies.

9. Children's Privacy

Our services are intended for users aged 13 and above. We do not knowingly collect personal data from children under 13. If we discover that such data has been collected, we will take immediate steps to delete it. If you believe a child under 13 has provided us with personal data, please contact us at virtualworks4@gmail.com.

Users between the ages of 13 and 18 should use the platform under parental or guardian supervision. By allowing a minor to use the platform, the parent or guardian consents to the collection and use of data as described in this Privacy Policy.

10. Third-Party Links

Our platform may contain links to third-party websites (e.g., GitHub, YouTube). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies independently.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be reflected on this page with an updated "Last Updated" date. Continued use of the platform after changes constitutes acceptance of the revised policy.

12. Contact Us

For any questions about how your data is handled, contact us at:

• Email: virtualworks4@gmail.com
• Enterprise: Noivrn (MSME: UDYAM-MH-26-1199183)
• Address: Survey Number 247, Lane No. 1, Kalwad Wasti, Pune, Maharashtra – 411032, India